Privacy Policy
Last updated: [July 28, 2026]
Nanaimo Diamonds Artistic Swimming Club respects the privacy of our athletes, families, coaches, volunteers, and website visitors. This policy explains how we collect, use, protect, and disclose personal information through our website and club activities.
Information We Collect
We may collect personal information when you:
Contact us through our website or by email
Register for a program, camp, or event
Submit an application or volunteer inquiry
Complete a club form, waiver, survey, or media consent form
This information may include names, contact information, athlete ages or birthdates, program interests, swimming experience, emergency information, and any other information voluntarily provided to us.
Information about athletes under the age of majority should be submitted or authorized by a parent or legal guardian.
How We Use Information
Nanaimo Diamonds may use personal information to:
Respond to questions and inquiries
Manage registrations, teams, programs, camps, and events
Communicate with athletes and families
Send club news, registration updates, and other communications
Support athlete safety and club administration
Improve our website, programs, and services
Meet legal, insurance, sport-governing, or operational requirements
We only collect and use information for purposes that are reasonable and connected to the activities of the club.
Photos and Videos
Nanaimo Diamonds may share photos or videos from practices, competitions, performances, and club events on our website, social media, or promotional materials.
Identifiable images of athletes will be managed according to the club’s registration and media-consent practices. Parents, guardians, and athletes may contact us with questions or concerns about an image.
Website Information and Cookies
Our website may automatically collect limited technical information, such as browser type, device type, pages visited, and general website activity.
Squarespace and other website providers may use cookies or similar technologies to operate the website, maintain security, remember preferences, and measure website traffic. Visitors can manage cookies through their browser settings or through any cookie options provided on the website.
Service Providers and External Links
Nanaimo Diamonds may use trusted third-party providers for website hosting, registration, payments, email communications, forms, analytics, and club administration.
These providers may process information on our behalf and are governed by their own privacy policies and terms. Some information may be stored or processed outside Canada.
Our website may also contain links to other organizations or websites. Nanaimo Diamonds is not responsible for the content, security, or privacy practices of external websites.
Nanaimo Diamonds does not sell or rent personal information.
Protecting and Retaining Information
We take reasonable steps to protect personal information from unauthorized access, use, disclosure, loss, or alteration.
Information is retained only for as long as reasonably necessary for the purpose for which it was collected or to meet legal, insurance, financial, and operational requirements. When it is no longer required, it will be securely deleted, destroyed, or anonymized where appropriate.
Your Privacy Choices
You may contact Nanaimo Diamonds to:
Request access to your personal information
Ask us to correct inaccurate information
Withdraw consent where applicable
Ask a question or raise a privacy concern
Some information may need to be retained where required for legal, insurance, financial, safeguarding, or program-administration purposes.
Contact Us
Questions or concerns about this Privacy Policy or Nanaimo Diamonds’ handling of personal information may be directed to:
Nanaimo Diamonds Artistic Swimming Club
Email: nanaimodiamondsboard@gmail.com
Nanaimo, British Columbia, Canada
Changes to This Policy
Nanaimo Diamonds may update this policy when our website, programs, service providers, or privacy practices change. The most recent version will be posted on this page with the updated date.